sample email to encourage employees to take vacation sample email to encourage employees to take vacation

Written by 1. Please enter the text you see in the image below: SHRM provides content as a service to its readers and members. Taking time off is important and we want you to be able to use your holiday. Note that due to the busy nature of this time of year, some requests may not be approved, depending on availability and workload. Help staff ease back into work after their leave. Build a better team and achieve more of what matters. For many employees, working from home has led them to pour more time and effort into their jobs without realizing it. With varying demands for inter-generational care and self-care, encourage your employees to take the time they need to balance competing priorities. Here are five reasons to encourage your employees to take a vacation. David Zaitz/Getty Images. But how can they do that if they dont know how to disconnect from work? [Give a reason for sending the incorrect mail according to you in your own words, this is just an example given]. var currentUrl = window.location.href.toLowerCase(); Learn how SHRM Certification can accelerate your career growth by earning a SHRM-CP or SHRM-SCP. When the company's needs override those of the employee, you may ask an employee to take a scheduled leave or use accrued vacation hours to compensate for. When people arent taking their leave, it can be for several reasons, including: Thankfully, there is a better way using a staff leave app that makes it easy for you to see who needs a holiday and makes it easier for them to book it. Ask employees to create a vacation plan and mark the due date for filing leaves on their calendars. But if youre always putting in extra time because that project needs to be on timeor because theres too much work left over from last weekthen this will send the message that its okay for them not to take any personal days and just keep going without sleep or relaxation. Helping Startups/ It Companies/ and Small Businesses to Enhance Their Business Through Branding and Marketing Ideas. The way that vacation and PTO are talked about at your company is going to make a huge difference in people taking time off. With nowhere to go and much to adjust to, most people have cancelled not only their travel reservations but their time off as well. To keep your mind and body healthy, its important to take some time for yourself every once in a while. 3. Fewer employees want to take vacations given that the pandemic has severely curtailed travel options. We showcase this by offering our employees unlimited PTO. Company culture has to promote self-care and wellness for the employees. Putting a cap on this important time doesn't help our effort to achieve high levels of employee satisfaction and productivity. Companies need to ensure that they consider the rights and benefits of the employees whenever certain policies are planned, created and developed. Set the example for your employees Discuss the days you will be taking off and encourage your team to do the same. We know it can be difficult to remember, especially when youre in the middle of a busy day, but taking small breaks throughout the day will actually help keep you and your employees feeling energized, happy and inspired. Be Happy to Help: You need to encourage staff members to use their PTO. What you say is less important than what you do. HR circular format for employees are very helpful in this situation. by. We are so happy to have you back at the Sunshine House. When the economy is unstable, employers are faced with difficult decisions around staffing, pay and benefits. Teams are feeling . Others are more likely to follow when company policies express and your behaviors demonstrate what you most value. Creating a COVID-19 vaccination policy is just the first stepnext you need to communicate the details to your employees. It also shows your employees that you don't need to spend needless extra time in the office to look busy if you're delivering on your goals. } She also suggested that employees reduce their workweek by taking a Friday or Monday off each week until the end of the year. This allows HR to properly plan work schedules and project deadlines around planned employee absences. When you run a small business, it's hard to compete with the big guys in winning the war for talent. Sample Welcome Back Letter From Sick Leave. When anyone on your team logs into Timetastic, theyll see their Wallchart: Their Wallchart tells them who has approved time off on the calendar, along with their own leave balance, so they can see how much leave they still have left to use. 1. Take a stand against this trend of all work and little play. Your communication needs to include your companys stance on travel, any restrictions back at work if someone does leave town for example, a lab worker who must be on site after vacation and risks to public and personal safety. Providing transparency into where all your projects stand helps put everyone . Additionally, [company] has the right to identify blackout periods where PTO requests cannot be approved. Even if your company doesnt offer paid time off, encouraging employees to put down their phones and computers for even just one day a week will be beneficial for their health and productivity. Download Template : (pdf, docs, ODT, RTF, txt, HTML, Epub, Etc), Subject: Letter to Encourage Employees to Take Vacations. Create a cafe-like office. Leave request email template. One way to encourage employees to take some time off is to have, Provide a list of fun activities or places nearby that are great for taking a break (e.g., If its nice out, try going on a hike!), Offer tips on how to stay focused on work while away from the office (e.g., Turn off notifications so they dont distract them!). One of the most important things you can do to ensure that your employees are able to enjoy their time off is to create company holidays. Build specialized knowledge and expand your influence by earning a SHRM Specialty Credential. What is important is that they spend time with them, because they never know how long they have with their loved ones regardless if there is a pandemic. Members may download one copy of our sample forms and templates for your personal use within your organization. Managers need to rise to the occasion by encouraging time off from their employees. In an age where 24/7 connectivity and increasing workloads are the norms, it can be hard for employees to take time off. To get all of HBRs content delivered to your inbox, sign up for the Daily Alert newsletter. A subscription purchase is the best way to support the creation of these resources. By using a human resources information system (HRIS) like BerniePortal, HR can make this enhanced employee handbook available for everyone on the team with a few clicks. Thank you for a great year. If there is a negative narrative presented from either HR or management, employees will be fearful of requesting any time off. I have been continuously suggesting people use their vacation time so they do not forfeit it at the end of the year and to ensure they are getting downtime. Your Burnout Board highlights who on your team is overdue for a break: Your Burnout Board tells you how much time off someone has left to use, when the last time they took a day off was, and if they have any bookings coming up. This letter is to inform you on behalf of the company [mention the name of the company or the organization for which the letter is being written] that I, the [mention designation of the sender] of [mention name of the department], would like to encourage you, as our employee, to take a small leave for some days from your work. Step 3 - Create your direction to take annual leave due to an excessive leave balance letter . This could include switching from an accrual bank or lump sum benefit to unlimited PTO, which eliminates the risk of expensive year-end payouts for unused vacation days. The current crisis is creating more urgency and more work. Second, you also get Timetastics Firewire, which is sent out quarterly to you and any department managers you have on your team. Template for external staff letter. First, when you use Timetastic, you get access to your teams Burnout Board. someone who can approve or decline leave requests) logs into Timetastic, they can see the remaining leave allowances for everyone on the team. Sometimes, it's also about finding ways to encourage employees to take well-deserved time off. That's why it is so important to lead by example. Gain the intel you need now to successfully anticipate and navigate employment laws, stay compliant and mitigate legal risks. Tami Wolownik, human resources head at Siemens Mobility, North America, a transportation consulting firm in Alpharetta, Ga., suggests that managers encourage employees to take a day or two off to . If you're in HR, use this email template to communicate to your staff regarding coronavirus and flu prevention. SHRM Employment Law & Compliance Conference, Heres How to Encourage Employees to Take PTO, New OSHA Guidance Clarifies Return-to-Work Expectations, Trump Suspends New H-1B Visas Through 2020, Faking COVID-19 Illness Can Have Serious Consequences, Report: Managers Have Bigger Impact on Employee Mental Health than Therapists, How to Handle Overtime, Meal Break and Other Wage and Hour Crises. You must provide the employee with notice that you require them to take annual leave, in line with the . Employees who take regular time off are less stressed, less likely to burn out, and better equipped to find solutions when problems arise. Learn how SHRM Certification can accelerate your career growth by earning a SHRM-CP or SHRM-SCP. What Is a Dependent Care FSA and How Does It Work? Review this collection of common PTO questions and answers or watch the embedded HR Party of One video below to prepare accordingly. Not to mention that according to SHRM, when employees take PTO, they're often more productive and exhibit lower stress and better mental health. It's important to start having conversations about holiday plans with staff now, even if it's just small talk about how they plan to take a break before the end of the year, MirrorCoop's Linden said. There are a lot of stressors now and our biggest concern is our employees becoming burned out. But, according to Balsamiq founder Giacomo Guilizzoni, "It instills an opposite kind of guilt: If I don't take my 20 days I will set a bad example for my team." Make unlimited vacation time work Earn badges to share on LinkedIn and your resume. If we take time away from work to recharge and reconnect with loved ones, we can return to work ready to approach our work with energy and purpose. Tip#3: Be sure to use the word "because" when explaining your reasons. Address and ease their fears of taking time off. This allows HR to properly plan work schedules and project deadlines around planned employee absences. 'We understand you can't travel. We help you make things easy for everyone by giving you two things in this article: Lets be honest: You shouldnt really need letter templates. Once the request is approved, the company Wallchart is updated so everyone can see that new time off has been added to the company calendar. When some of your employees are using time off, share that information with the rest of the team and encourage them to do so as well. I Am a Self-Taught Marketer with 10 Years of Experience. Please enable scripts and reload this page. We encourage team members to take a minimum of 3 weeks (15 work days) of vacation time throughout the year, in addition to the holidays (bank, religious or otherwise) you choose to observe. "With the holidays coming up, we'll continue to remind employees that taking time to recharge benefits everyone, and it will help them be in a better mindset for what will hopefully be a much less chaotic 2021," she said. Vacation Request Email to Boss Sample: 4 Examples Holiday Request Letter to Manager: 4 Templates Annual Leave Letter: 4 Templates Leave Extension Letter Example: 4 Templates Holiday Request Letter example: 4 Templates Engineer Farewell Letter: 28 templates Leave of Absence Letter Template: 4 Emails Leave Application Confirmation Letter: 4 Templates A specified amount of time off can be allowed that must be taken in minimum increments of, for example, a week. Let them know that, Its time to make it a habit for your employees to unplug from work often, taking into account their, One of the most important things you can do to ensure that your employees are able to enjoy their time off is to create company, Encouraging your employees to take vacations. When was the last time you used your PTO to take a vacation? Unfortunately, the time for booking your annual leave has passed. However, while the number of hours worked is soaring, peoples capacity to focus and produce quality work is diving. John Linden, an interior designer at MirrorCoop, a custom-mirror company in Los Angeles, was so desperate for employees to take time off that he began buying them tickets to local museums so they might consider fun and socially distanced activities for their days off. Start your free one-month trial today. If you have any questions about your leave balance, or how to book leave, please reach out to your manager. Select a Friday on the calendar and announce that the company will be giving everyone a paid day off. The first step to dismissing any negative perceptions about taking time off is to reassure your employees that their jobs are safe. Brett Farmiloe is the Founder and CEO and currently CHRO - of Terkel.io, a platform where business leaders can answer questions related to their expertise and get published in articles featuring theirinsights. I've included a sample email template to send to your team today. This program has been very successful in encouraging actual vacation time, which helps our people come back well-rested and ready to continue on our mission. In these difficult times, weve made a number of our coronavirus articles free for all readers. Talk through these fears and encourage them to use vacation time to spend more time with their families or to lay by the pool as a way to relax and unwind. } But ideally, no one will ever be on your Burnout Board. Need help with a specific HR issue like coronavirus or FLSA? This includes ensuring everyone takes their allotted time off and fostering a culture that doesn't make people feel hesitant to take their vacation days. Then encourage employees to incorporate those activities into their daily routine so they dont forget about them. Is the PTO benefit still competitive with other employers in the industry? Meanwhile, vacation requests fell roughly 50 percent during the initial months of the pandemic. When the economy is unstable, employers are faced with difficult decisions around staffing, pay and benefits. A vacation leave letter is a written request from employees to their company asking for approval for time off. 2. Everybody needs refreshment in their life from their work, so by looking into your hard work and sincerity towards your work, the company has decided to give you a leave for someday, and we will appreciate if you take it. Disclaimer, Elon Musk's Illusion of Control Undermining Teslas Future, SHRM Partners with William G. McGowan Charitable Fund with Johnny C. Taylor, Jr. and Diana Spencer, The Moment is Now for Emotional Intelligence - #SHRM22, How HR Analytics Can Leverage Performance Appraisal System. "It's important for employers to say [to employees], 'We care about you,' " said Jackie Reinberg, North America consulting leader, absence, disability management and life, at London-based Willis Towers Watson. " This will help ensure that your employees use their paid time off and dont miss out on valuable benefits. Youll feel so much better when you get back than if you hadnt taken any time at all, and your coworkers will appreciate having someone healthy around them again! Below is a vacation request email sample for medical reasons: Subject: Medical leave application Dear (Manager's name), I'm writing this letter to request vacation leave from Tuesday (December 15th) through Thursday (December 24th). The nation's workers also eschew lunch to work longer. People will be scared and caring about their health and source of income. Downloadable (with restrictions)! I am reaching out because the recruitment department needs your help! But please keep in mind that this leave must be used within the next calendar year or the carry over balance will expire. var temp_style = document.createElement('style'); Vacation leave letters may be addressed to your direct supervisor or the human resources department at your company. How does employee seniority impact PTO benefits? At this time I am proudly able to announce the reopening of Our Business on June 05, 2020. the leave type), provide any more details (if necessary), and then submit their request. Here are 12 ways you can proactively encourage employees to take time off work: Contents hide 1 Encourage Employees to Take a Digital Detox 2 Remind Employees about the Benefits of Taking Time Off 3 Do What You Preach 4 Make it a Habit to Unplug from Work Often 5 Create Company Holidays 6 Show Employees that Work-life Balance is Important It is the most valued," Reinberg said. [company] is committed to ensuring that employees make the most of their allotted PTO, so please coordinate with your manager or supervisor to utilize this policy. Here is a template you can use when structuring your email: Subject: [type of leave] request - [your name] Dear [employer's name], I would like to request [number of days or weeks] leave days that start from [date] and end on [date]. 4. Perhaps a team competition with a free lunch to the winning team . It doesn't have to be outside their home, where they can get infected, but within the boundaries of their home where they can bond with one another. Using this circular for declaring holiday format, you can write leave circular for your own company. And finally, activate your team by creating a plan where work is still accomplished, even as people are offline. Your session has expired. For small teams, granting PTO requests while maintaining an effective workforce is a big challenge, especially around federal holidays like Thanksgiving and Christmas as well as other religious holidays like Hannukah. "They were very relieved [by the change in policy], and we are trying to reward them as much as possible for their work.". Encourage Employees to Take a Digital Detox, Remind Employees about the Benefits of Taking Time Off, Make it a Habit to Unplug from Work Often, Show Employees that Work-life Balance is Important, Send Monthly Vacation Balance Reminders to Employees, Have One-on-One Meetings With Employees to Encourage Them to Take Some Time Off, Provide Employees with Tools to Help them Unplug From Work, Set Up an Out-of-office Reply that Promotes Relaxation, Encourage them to Do Something Unproductive, Sample Email to Encourage Employees to Take Annual Leave, Incentives for doing so; i.e., discounts on gift cards, An official no phone zone at work that includes no cell phones or laptops allowed during certain hours of the day, A designated area in the office where people can go when they need some space away from their devices, When you work for a company, you probably know that taking time off is good for your health and well-being. And if most of your team waits until the end of the year to take their leave, youll struggle to accommodate everyone and end up with an unhappy team, wasted time off, or too much carry-over into the next year. } Be happy when employees book time off. Overworked employees are unhappy, do not engage and do not contribute to a productive office environment. Harvards Leslie Perlow showed how consultants at Boston Consulting Group made significant progress in job satisfaction, work-life balance, and collaboration and effectiveness by taking predictable time off from their cell phones while ensuring that their work is covered by a fellow team member during that time. June 05, 2020. $("span.current-site").html("SHRM MENA ");